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Project Management for Event Management industry Pome by Gautam KOPPALA VT

Project Management for Event Management Industry:

Event Management Projects is the process by which an event planned, prepared and produced. As with any other form of management, it encompasses the assessment, definition, collection, Distribution, direction, control and analysis of the time, finances, customers, products, services and other resources to meet objectives. An event, project manager has the task of to monitor and organize every aspect of an event, including research, planning, organization, implementation, control and evaluation of a design event, Activities and production.

Event management projects has been attributed as "emerging profession" to the fact that no academic, government licenses granted or private professional certification credentials necessary to practice have been described this complex and laden company responsibility. Without such mandates, "Professional" status is suspect and subject to degradation by the actions of untrained and inexperienced practitioners who are simply not aware of what the scope which must be learned in order qualified to work in this profession are, and the size of the legal and ethical responsibility in connection with such efforts.

Event Management projects include a variety of types of events. Although the projects of the industry has delineated into different categories, representing all the planning and production of an event that brings people together at a certain time, at a certain place for a particular purpose. The event, which fall as a genre, The event can be considered professional management projects for the purposes of this project are shown below in

 

The Event genre of the event management projects

Business & Corporate Events

Any event, the Company's objectives, including management functions, corporate communications, training, marketing, incentives, employee relations and customer relations, alone or in conjunction with the planned other events.

Cause Related Events & Fundraising

An event or for a charity or cause-related Group created the purpose of obtaining revenue, support and / or consciousness, scheduled alone or in conjunction with other events.

Measurement, Exhibitions and Fairs

An event brings buyers and sellers and prospective buyers to see together and / or sale of products, services and other resources on a specific industry or the general public, scheduled alone or in conjunction with other events.

Entertainment & Sports Events

A one-time or regular, free ticket or performance or exhibition event for the purpose of entertainment, planned caused solely or in conjunction with other events.

Festivals

A cultural feast, either secular or religious, and created by or for the public scheduled alone or in conjunction with other events. (Together to bring buyers and sellers are many festivals in a festive atmosphere.)

Government & Civic Events

An event consists of or created by or for political Parties, municipalities or local or state agencies, scheduled alone or in conjunction with other events.

Marketing Events

to facilitate a commerce-oriented event that brings together buyers and sellers, or the awareness of a commercial product or service, but planned to create or in conjunction with other events.

Meeting & Convention Dates

The gathering of people for the purpose of Exchange of information, debate or discussion, consensus or decisions, education and relationship building, scheduled alone or in conjunction with other events.

Social / Life-Cycle Events

A private event, invitation only party, or in memory of a cultural, religious, communal, social, or life-cycle event scheduled alone or in conjunction with other events.

Sports Events

A spectator or participatory event with recreational or competitive advantage sporting activities, scheduled alone or in conjunction with other events.

The Proposed Knowledge Domain Structure

Professional knowledge, technical knowledge is, special skills, and ethical standards were used responsibility to function within a professional, have the formal knowledge systems are transformed, combined with experience or situational knowledge systems.

The use of the domain structure

The domain structure can serve many purposes and proposed uses, not least of which is the representation the scale and complexity of this profession to internal and external components and stakeholders, current and future practitioners and allied and supply industry, which to respect and reverence for the profession of event-management projects and legitimacy and "expertizing" the functions of event management.

The next level

Development, improvement, expansion, and the ratification of the Event Management projects relates to the review and input from a variety of industry practitioners, experts, certification bodies and academics from the entire spectrum of genres and industry event.

Event Management Projects is an intricate weaving of the process and scope of management functions. As shown below, are the functional units (grouped by domain) the warp fibers Foundation, the threads of the fabric of an event. The processes or weft threads are woven through-the basis for each event, in the evaluation of thread an event is the research thread for the next event. If you remove one of the issues, the fabric of the event is weakened, so that holes or Places where it might unravel.

The design focuses on the domain of artistic interpretation and expression of the goals and objectives the event project and experience dimensions, and is often in the field of event management projects that attracts individuals to the profession because of their creative possibilities.

Many of the units and topics represent specific fields, disciplines, or their own industry, with its own body of knowledge and Identification information, some requiring special licenses in many countries, interact with the event manager or contractor must plan to make and produce an event.

In this stage of the knowledge domain structure provides a simple mapping of concepts. It is not reasonable to numerically quantify units or themes in the various skills certification Blueprints, professional qualifications, guides contain texts, since, as even standard units and terms are not accepted by the industry as a whole. This initial taxonomy of general project management will serve as a platform, and allows expert participants from a variety of disciplines around the world, to continue its refinement and develop a common understanding and interaction.

The taxonomy of the Administration Domain Knowledge for Event Project Management

 

Financial Management

Accounting & Auditing

Asset Management

Quotation Processing

Budget Development

Business Plans

Cash Flow

Cash Handling Procedures

Change Controls

Cost-benefit analysis

Costs Control

Cost Estimate

Credit Policies

Economic Impact

Financial Reporting

Fixed / Variable costs

Foreign Currency

Inventory Control

Investments

Payables and receivables

Pricing Structures

Charitable purposes

Purchasing Controls

Rate Negotiation

Resource Definition

Man Resources Management

Behavior Policies

Benefits Management

Conflict Resolution

Discipline

Employment Regulations

Rent / Induction

Job Analysis

Job Descriptions

Personnel Director

Leadership

Motivation

Organizational Structure

Orientation

Paid staff / employees

Payroll Management

Performance Evaluation

Professional Development

Recognition Programs

Recruitment

Seasonal Staffing

Succession Planning

Supervision

Team Building

Temporary / Casual Labor

Temporary Staffing

Termination

Training

Uniforms

Union Labor

Volunteers

Information Management

Briefings / Debriefings

Communication Equipment

Communication Planning

Communication protocols

Confidentiality Agreements

Database Management

Documentation procedures

Document Design

Evaluation / Analysis

Feedback Systems

Information Acquisition

Information Asset Protection

Information Distribution

Intelligence collection

Lead Retrieval Systems

Library / Archives

Monitoring & Reporting

Presentations

Photography / Videography

Privacy Policies

Record Keeping Procedures

Procurement Management

Bid Solicitation

Change Controls

Contract Management

Performance Evaluation

Procurement Policies

Purchasing Procedures

Quality control

Reimbursement practices

RFPs / Briefs

Technical Definition

Source Definition

Source Selection

Systems Management

Accounting Systems

Change Control Systems

Communication Systems

Database Systems

Decision Making Systems

Document Generation

Governance

Integration Management

Inventory Systems

Knowledge Management

Maintenance Systems

Procedure Manuals

Purchasing Systems

Reservation / booking system

Routing Systems

Security Systems

Technology Management

Computers

Digital

Electronics

E-mail and voice mail

Internet / Intranets

Office Equipment

Telecommunications

Video

Web-based

Radio

Time Management

Activity Definition

Activity Sequencing

Change Controls

Critical Path Analysis

Time Definitions

Duration Estimation

Gantt Charts

Planning pace

Production plans

Program Agendas

Running Order

Schedule Control

Schedule Development

Time Lines

 

The taxonomy of Operations Knowledge Domain for Event Project Management

Audience Management

Access Controls

Admission control

Entrance Systems

Arrival / Departure Modes

Credentialing Systems

Crowd Management

Group Movements

Guest Relations

Housing Systems

Manifesto

Pedestrian Traffic Flow

Protocol Requirements

Queue Management

Accounting systems

Seating Systems

Ticketing System

Ushering Systems

Communications Management

Notice Minutes

Briefings / Debriefings

Channel Routing

Command & Control

Communication Equipment

Contact lists

Delegation

Event Orders

External links

Guiding / Coaching

Interpreting Service

Notifications

On-site Communications

Book Production

Public Address Systems

Scoring systems

Translation Services

Review documentation

Infrastructure Management

Emergency Services

Gas Services

Disability Services

Housekeeping / Maintenance

HVAC systems

Lighting Systems

Medical Services

Parking

Subscriber equipment

Power Services

Power Distribution

Recycling

Seating

Sewage services

Shipping Services

Telecommunications

Traffic

Transport

Utilities fees

Waste Management

Water

Logistics Management

Action Plans

Ceremonial Protocol

Checklists

Contractor Coordination

Dismantling

Installation

Loading Dock Management

Move-in

Move-out

Ranking

Replenishing

Requirements Definition

Running Order

Scope Definition

Staging / Marshalling

Task Analysis

Task Assignment

Task Identification

Task interdependence

Task Monitoring

Terminology Agreement

Program Design Management

Activities

Alcohol Management

Ancillary Tours

Catering Management

Celebrities / Performers

Formal: Invocation

Certification Requirements

Children's Programs

Companion Programs

Competitions

Objectives

Entertainment Management

Event Components

Exhibits

Feasibility Analysis

Gap Analysis

Learning Environments

Needs assessment

Speakers / Participants

Sports / Leisure Activities

SWOT Analysis

Theme development

Site Management

Formal Equipment

Décor

Environmental control

Equipment Rentals

Facility

Maps

Mobile devices

Perimeter Controls

Signage

Site Development

Site Inspection Criteria

Maps / Charts

Site Selection Criteria

Site Selection / Contracting

Staging Equipment

Storage

Temporary structures

Camping

Stakeholder Management

Accountability

Authenticity

Client Management

Committees

Related

Cultural differences

Business Goals

Facility staff

Government

Host Community

Media

Military

Officials & Government

Participants

Policy objectives

Priorities

Log Management

Tourism & Convention Bureau

Technical & Production Management

Audiovisual Services

Entertainment devices

Equipment Rentals

Lighting Equipment

Multi-Media

Artist equipment

Projection Systems

Pyrotechnics

Sound Distribution

Sound Equipment

Special effects

Stage Configurations

Staging Requirements

Technical Producers

Technical rehearsals

Technicians / Engineers

 

The taxonomy of the Knowledge Domain Marketing Event for Project Management

 

Hospitality Management

Food

Ceremonial Equipment

Client Entertainment

Changing room

Guest Services

Gifts / Equipment

Housing Services

Lounge Facilities

Ready Rooms

Reception Areas

Sponsor Benefits

VIP Services

Marketing Management Plan

Branding requirements

Customer Intelligence

Customer Needs / Benefits

Customer Relationships

Database building

Demographics

Differentiation

Image enlargement

Loyalty / Affinity Programs

Marketing objectives

Market research

Market Segmentation

Marketing Medium

Marketing messages

Niche Marketing

Positioning

Product Definition

Product Pricing

Psychographics

Retention Marketing

ROI Evaluation

ROO Evaluation

Schedule Definition

Situation Analysis

Strategic Marketing

Target Market Definition

Materials Management

Advertising Specialties

Awards and prizes

Badges / Passes / Credentials

Brochures

Vouchers

Distribution

Flyers

Forms

Invitations

Media Kits

Newsletters

Posters

Printing

Print Specifications

Programs

Registration Packets

Tickets

Videos / CD-ROM / DVD / MP3

Merchandising Management

Brand Management

Collectables

Commemoratives

Concessions

Customer Service

Ad

Distribution

Admission

Logo Wear

Production

Packaging

Souvenirs

Promotion Management

Advertising

Radio

Master of ceremonies

Competitions / Contest

Couponing

Cross-Promotions

Direct Mail

Shows

FAM Tours

Giveaways

Internal / External

Internet / Intranet

Logo Management

Media Tie-Ins

Narrowcasting

Networking

Pod-Casting

Product demonstrations

Product Sampling

Proof of Purchase Discounts

Sales Promotions

Special appearances

Stunts

Trade fair appearance

Web-based

Public Relations Management

Disaster Recovery

Disaster response

Press conferences

Media Contact Lists

Media Kits

Media: Previews

Media relations

Media Releases

Photo Events

Publication Articles

Applications for Coverage

Spokesman

Sales Management

Box Office Operations

Cash Handling Procedures

Concession Sales

Coupon Redemption

Product sales

Proposal Delivery

Proposal Development

Proposal Packaging

Sales Techniques

Sponsorship Sales

Ticketing Operations

Web-based sales

Sponsorship Management

Benefits delivery

Advantages Packaging

Commercial Sponsorship

Cross-Promotions

Patron Donors & Gifts

Grants & Underwriting

Image Management

Donations

Selling Sponsorships

Servicing Sponsors

Solicitation Proposals

Sponsoring Kits

Target definition

Target Solicitation

 

The Taxonomy of Risk Management for Event Project Management Knowledge Domain

Compliance Management

Accessibility (ADA)

Alcohol / Liquor Laws

Antitrust Laws

Assembly Occupancy

Codes & Regulations

Consent forms

Environmental Protection

Exceptions

Fire

Food Service Codes

Intellectual property

Licenses

Merchandise Licensing

Music Licensing

Papers

Releases

Safety inspections

Sanctions Committees

Special Effects Codes

Union Jurisdictions

Exceptions

Work Permits / Visa

Emergency Management

Audience Preparation

Civil Disorder

Command structure

Communications Plan

Crowd Control

Disaster Preparedness

Emergency Action Plan (EAP)

Earthquake

Evacuations

Fire

Flood

Dangerous Materials

Medical Services

Mutual Aid Agreement

Power Loss

Response Accessibility

Response equipment

Response Services

Severe Weather

Shutdown Procedures

Spokesman

Terrorism

Threat assessment

Training & Drills

Transportation Incident

Triage

Vehicles and equipment

Warning Systems

Health & Safety Management

AED / CPR certification

Chemical Hazards

Equipment Training

Fall Protection

Fire Safety

Infectious material

Lighting / visibility

Manual procedures for dealing

Noise Levels

Occupational hazards

OSH

Pollution

Protection Equipment

Safety Meetings

Sanitation Systems

Slip & pitfalls

Structural Integrity

Waste Management

Insurance Management

Additionally insured

Business Insurance

Cancellation

Certificates of Insurance

Contractually committed

Errors & Omissions

Event-specific insurance

Loss of income

Legal Need

Liability Exposures

Liquor Liability

Negligence / liability

Property loss / damage

Workers Compensation

Legal & Ethics Management

Anti-discrimination laws

Attrition / Termination

Behavior Policies

Confidentiality

Performance of the contract

Contract Management

Contract Negotiation

Dispute Resolution

Employment laws

Equal opportunities policy

Fraud

Freedom of Information Act

Fundraising Laws

Gift Acceptance Policies

Liquor Laws

Not-for-profit laws

Perquisites

Privacy law

Public Meetings Laws

Public Safety Laws

Legal Compliance

Tax

Terms and Conditions

Transport Laws

Zoning laws

Risk Assessment Management

Cause / effect analysis

Emergency Plans

Contingency plans

Decision Tree Analysis

Documentation

Fault tree analysis

Hazard Mapping

Incident Reporting

Influence Diagram

Prevention plans

Probability / Severity Analysis

Clearance / Secondary Risk

Response Planning

Risk Analysis

Risk prevention

Risk Control

Risk Diffusion

Risk Documentation

Risk Fields

Risk Identification

Risk Mitigation

Risk Monitoring

Chances / Risk Analysis

Risk Resilience

Risk Retention

Risk Transference

Scenario Exercise

Walk-through inspections

Security Management

Access Control

Briefings

Command center

Communications

Committed staff

References

Crime deterrent

Crowd Control

Use

Detection Sweeps

Emergency Assistance

Equipment

Escort

Guard

Incident reporting

Incident Response

Law Enforcement

Peer Security

Personal / VIP Protection

Private security personnel

Property Protection

Stewarding

Monitoring

Rolling stock

Volunteer staff

Overview of Theme Design Management

to communicate with the application of the principles on development and cultural iconography and integrate the purpose, message, image and branding of the event Project.

Key Features

Performance Elements

Theme Principles

· Capture attention and create interest and commitment

· Communication and strengthen the purpose and message

· We want to create a framework and participant expectations

· Integration into a coherent whole

Theme Development

• You determine expectations through research and advice

· Identify key concepts, themes and / or messages

• You set a number of dimensions

· Integrate essential features of the topic into a clear concept description

Cultural Iconography

§ explore the cultural Icon Domains

· Working from the familiar

· Recognition and respect cultural and individual diversity

· Distill the imagery

Creativity

· Use a wide range of stimuli

· Conduct brainstorming and other idea-generating Exercises

· Remove Restrictions on assumptions and traditions

· Combine ideas in new ways and make connections between seemingly incoherent ideas

On integration

· Visualize link all elements of the event and the topic

• You incorporate the five senses

· Integrate branding in all aspects of the event experience

Check out the operational feasibility and logistical

The Case Study Analysis

 

Topic Principles

• Celebrate the history of the Games and Italy contributions to theater, art, music, fashion, style and sports heroes throughout the centuries of
• Showcase the City of Turin and the advantages of the region
• Meet IOC specifications for ceremonies
• Create a spectacle for the global reporting on TV

Theme Development

• Torino Games slogan "Passion lives here"
• Essential Characteristics of "rhythm, passion and speed"
• Host aim to highlight and promote "all Italian"
• Describe the Olympic ideals

Cultural iconography

• Italian iconography

o Film and Theatre; Fellini, Roberto Bolle of La Scala

o Art, Botticelli's "Birth of Venus", Umberto Boccioni sculpture "Unique Forms of Continuity in Space"

o music, renaissance trumpeter and drummer, Luciano Pavarotti, Puccini

o Fashion, Armani, Moschino, supermodel Carla Bruni

o History, Medieval Sbandieratori flag throwers, acrobats Renaissance and Baroque, and swims

o Sports, Olympic medalists participating, Formula One race car

• Olympic iconography

o Double X symbol of the twentieth Olympiad

o Olympic rings

o Olympic colors blue, black, red, yellow and green

o Olympic torch, tanks and flame

o Torino Games logo

o dove as a symbol of peace

Creativity

• Aerial acrobatics
• Disco music for athletes parade
• Dove formation with vertical choreography
• Ferrari Formula One race car
• Olympic flag carried by women only
• Olympic Flame Ignition
• Olympic Rings
• Pavarotti opera stage
• Beating heart and giant skier Choreography
• Luminaires in Piazza stage for athlete seating
• Sparks of Passion inline skaters with flaming helmets
• Synchronized "float" routines by Piazza spandex cover

On integration

• Passion

o flame towering bronze anvil

o Beating Heart Dance Routine

o Olympic torch entry and ignition of the flame

o Pyrotechnics

• Rhythm

o Drums in the opening segment

o disco music for athletes parade

o Medieval Sbandieratori Flag Wavers

• Speed

o Sparks of Passion skaters with flaming helmets

o skateboarders and inline skaters

o Giant skiers formations

o Ferrari Formula One race car

• Peace

o honor guard of carabinieri and the Alpini

o Jacques Rogge speech

o Acrobatic formation of pigeon

o John Lennon's "Imagine"

Possible Discussion Topics

• As "all things Italian" were highlighted and promoted
• The iconic elements:

o Turin, in certain

o Italy in general

o The Alpine region

o The Olympic Winter Games

o The Olympic Games in general

• Historical roots of the various cultural symbols and iconic elements used
• The design benchmarks (highest first, greatest, etc.)

Example Integration - Speaker Selection

Integration, A core value of the framework reflects the critical need to coordinate, synchronize and combine the diversity and variety of interactions, dependencies and interrelated elements that ensure a project event to take over all the factors and decisions influenced by these decisions.

If the extent of the functional areas of knowledge domains, as shown below, the full range of duties assigned to illustrate organizers, it is clear that a Element, a decision or an item will be marked and will have an impact on every other aspect of the show Project.

Let's look at one element: the choice of a speaker for a conference. This feature would be under Content Development (or content management) within the design domain be.

Factors with respect to this one element will interact with each other domain functional areas and decisions made about these speakers have during the entire scope of the functional areas are integrated. For example, the table below shows some of the issues and topics relevant to this facet of the event Project must be considered.

Note that this list is by no means exhaustive, nor is it in the light of the fact that it generally selected a number of speakers, even for a small conference, and perhaps hundreds for a significant convention. Also remember that if you answer all these questions, the answer must then be considered in the context of any other functional area into consideration.

ADMINISTRATION

Financial

• What is the speaker of the fee or fees be paid? How and when payment will be processed?
• No fees or honoraria, Is there any other form of compensation for which the variable costs in the Budget must be included?
• Will we pay the airfare for the speaker?
• We will be buying the ticket or refund the speaker for her?
• Are there any contractual or specifications for the boundaries of what we pay for fares (Economy, Business Class, First Class)?
• Will we pay for the speaker of the hotel accommodations?
• Are there any additional costs (meals, transportation, etc.), or that we will not be reimbursed?
• Speaker thank you gifts are to be purchased?

Human Resources

• Who is responsible for, or has the authority to lead speaker selection?
• Who will serve as a pre-event liaison office for the speakers?
• Who will serve as an on-site connection for the speakers?
• We do need someone to pick up the speaker at the airport?
• Do we need an escort for the speaker on the website and / or on site?
• Who gives the introduction for the speaker's session?

Information

• How we will collect, proposals or abstracts session?
• How will we handle correspondence with the speaker, eg session acceptance / Rejection, invitations, confirmations, thank-you letters, etc.?
• What forms we need to fill out speaker, for example, AV requests forms, Room Set-up Requests, Session Taping approvals, etc.?

Procurement

• What are types of documents we call Speaker To use 'Call for Papers, Call for Abstracts, Session is a proposal, etc.?
• What information must be included in a solicitation materials, such as acceptable / Suggested topics, session services to be rendered, target audience and content title, etc.?
• What equipment or services are required in order for These orders will be speaker of the presentation, such as projection equipment, audience response systems, staging, title services, etc.?
• How are we handle it on-site changes and other requests?

The parties

• Are there any contentious Questions about this speaker that problems could arise in connection with his / her appearance lead to such opposition, potential protests, political orientation, etc.?
• Are there strategic economic or political alliances that are developed or improved by the selection of these can be Speaker?
• How is the performance this speaker and the value of his / her appearance to be assessed? How will this be used in communication with various stakeholders or stakeholder groups?

Systems

• How are the speakers integrated in selected database systems, such as registration, badge processing, membership, etc.?
• We are an abstract management system for online submissions, Speaker communications, PowerPoint and Handout library use, etc.?

Time

• When we need abstracts or session proposals?
• Up to when do meetings and speakers, to be selected and confirmed?
• How and when we are planning sessions and presentations, such as time windows, tracks, keynotes, etc.?
• How long sessions will be, for example one hour, 90 minutes, half a day, etc.? How long will this speaker presentation?
• How we will handle it Schedule speaker offers several different sessions or repeat?

DESIGN

Content

• Has a needs analysis on this subject or this speaker identified as suitable or desirable?
• Has this issue been identified as necessary for the educational requirements?
• In what way is this qualified speakers to deliver this content?
• What format will be used for this subject, such as facilitating interactive keynote presentation, workshop, etc.?
• How will we be, Speaker valuable content to deliver without an obvious advertisement for his products or services?

Entertainment

• If the speaker need a specific time or period dress rehearsal?
• Will the speaker need a special room where he / she can organize, or prepare for his / her presentation?
• Will the speaker expects that some of the parties or in any ancillary activities such as golf tournaments, exhibitions, Receptions, signings, etc.?
• If the speakers need coaching on presentation skills?

Environment

• What type of arrangement requires the speaker desires /, such as theater-style classroom, round table, etc.?
• If the need speakers special equipment, facilities, supplies or provides and / or delivered?
• The presentation is also the participation of the public, and if so, what the Requiring, for example, enters the stage, special courses, etc.?

Food & Beverage

• Will Speaker invited or are in some / all functions meals for the conference?
• Has the speaker any diet restrictions?
• Will exclusive water stations / Mineral water for speakers will be provided?
• There will be refreshments in a speaker Delivered room?

Production

• Will the speaker be the provision of a PowerPoint and / or video presentation?
• Does the room need special lighting for his presentation, such as a darkened room, accent lighting, etc.?
• What type of microphone (s) will be required, eg lectern, holding her hand, wireless, standing, etc.?
• Will the speaker use or proof of any special or theatrical effects, such as pyrotechnics, fog effects, sound effects, etc.?

Program

• Where these appear in the program agenda speakers, eg day, time slot, length, etc.?
• Is there scheduling conflicts that will influence the participation of this speaker's presentation?
• Is this meeting necessary for certain credits or allowances If so, this seminar together educational requirements, such as duration, content level, etc.?
• This session can accommodate the expected attendance, eg full, repetition within the agenda, etc.?

Topic

• Are there any connection between this presentation and the theme of the conference?
• Conference on Branding Will have handouts and / or PowerPoint presentations?
• Speaker has been the cultural or Corporate Customs advised on what to avoid, or integrated into his presentation, such as clothing, jargon, current events, gestures, etc.?

MARKETING

Marketing Plan

• If these speakers or appropriate in connection with the conference target market?
• If this Speakers offer an entry into specific niche markets, which could be exploited, such as length categories, exhibitors, etc.?
• Does this speaker presented at previous conferences and, if so, what were the satisfaction scores from previous assessments?
• Should this speaker in a targeted promotional activities be emphasized?

Materials

• What materials are needed from the speaker, such as handouts, PowerPoint presentation, etc.?
• Will the speaker to provide additional handouts or equipment only at the meeting, such as checklists, worksheets, samples, etc., which approved will and must and / or be promoted?
• How is Speaker promote book in the program, such as bio-, photo-session description, etc.?
• Will speaker presentations and / or handouts to the participants in a manual, CD, and / or on the Web?

Product

• Will the speaker allowed to sell their own books or other products after their session?
• Will tapes of the sessions for sale to visitors be created?
• Will the speaker asked to provide items for conference facilities or prices, such as books, discount coupons, etc.?
• Speakers will be given to logo-imprinted products as a thank you gift or in-room amenity?

Promotions

• How, where and when speakers call activities are carried out?
• What materials do we need the speakers offer promotions, such as eg photo, bio, session description (including keywords and / or services to be provided), etc.?
• In what format do we need these materials, eg digital photo and resolution, word count limits for bio and session description, at least three-session services to be provided, etc.?
• Where we are and this Materials, such as advance program, blast site, e-mail and print ads, etc.?
• Speakers will be offered personalized advertising for his / her own marketing activities or cross-promotions?

Public money

• Will speaker suitable and for his interviews with the media?
• Is the speaker position, objects may provide that publications submitted by industry in conjunction with the Conference be?
• Are comments and background information for all disputed questions of the speakers or be prepared / her appearance may incite?

Distribution

• Where participation in this speaker presentation require an additional charge or Ticket?
• Will the speaker books and / or products made available prior to the sale of the Conference, during, and / or after the conference?
• Speakers will be the sale of cassettes or video tapes allow of his / her presentation, and if so, there is no commission payable on sales to be speaker?

Sponsorship

• If these speakers the appearance or presentation for the packaging suitable as sponsorship?
• Will this speaker's appearance or presentation jeopardize existing or potential sponsorship arrangements?
• Will the speaker does not expect any special appearances or accommodations in connection with making a sponsorship, for example, hospitality functions, session introductions by the sponsor, the recognition of the sponsor in the presentation, etc.?

OPERATIONS

Participants

• If the participants must pre-register for this special session to capacity limitations and / or manage minimum?
• How is the presentation Controlling access, such as name tags, tickets, etc.?
• What is CEU or other continuing education credits are tracked and reported?
• Are expected; expressed popularity of these speakers, or subject suggest repetition or extension of this meeting or other strategies of dealing?

Communications

• Speaker has communicated with contact names and phone numbers in case of problems or travel site cancellation?
• Has provided its speaker Their contact information for conference updates and in the case of program changes or cancellations?
• When and with whom should the speaker check-in to their timely to ensure arrival?
• Speaker on site has phone numbers, such as mobile phones, hotel, etc.?

Infrastructure

• If speakers have ground transportation available?
• If not, the speakers will be provided with a designated parking lot, or the parking fees be reimbursed?
• If this presentation does not generate hazardous or dangerous waste, such as medical waste, chemicals, Fire risk, etc.?
• If this presentation or demonstration, no special utility hook-ups or services required, such as Internet access, water, machinery, etc.?

Logistics

• Does this have extensive presentation or unusual move-in / Move-out requirements such as length of setup time, special displays, expansive AV requirements, etc.?
• If this presentation or any special meeting Requirements for machinery or equipment, such as vehicles or equipment, poster boards, wastepaper baskets, etc.?
• Will Speaker's charge for special set-ups or services?

Participants

• speakers gave a free package registration for the conference Are?
• Will there be a separate registration desk for the speakers?
• Are speaker credentials (badges) is different from other participants, and if so, how?
• What instructions speakers must be provided in any form to, and when?
• If the speaker to bring a guest or needs an assistant, entry credentials?

Location

• In which room (location) is This meeting should take place?
• This session will restrict access to the board room or adjacent areas, such as room clearing and cleaning, noise levels, pedestrian traffic limits, etc.?
• Speakers will have a booth in the exhibition?
• If a speaker ready room, or Green Room is provided , will be where it is?
• If these speakers are housed in the headquarters hotel?

Technically

• What staging of this presentation will need, such as stage, podiums, display tables, lecterns, etc.?
• What AV equipment is needed speaker and will require technical assistance before the presentation?
• Will technicians needed all the equipment during this presentation act?
• As the speakers are advised to wireless microphone use, such as switching off during private conversations or in the toilet?
• What participation tracking devices are used, and when, such as barcode scanners, RFID readers, etc.?

RISK

Attention

• As we will review, speakers are not copyrighted material other than their own?
• What permissions do we need from the speakers to publish their copyrighted material?
• If this Meeting to include proprietary materials, prohibiting the inclusion requires that the members?
• What devices or services necessary to ensure such representation is ADA-compliant, for example, supports listening devices, subtitling, sign language, etc.?
• If this presentation does not require special Approvals, such as pyrotechnics, imported flowers, food preparation, etc.?

Decisions

• How are The speaker and session topics allowed, eg peer review, program committee, etc.?
• What do we do when complaints received regarding a speaker's presentation or behavior?
• What contingency plans do we need for speaker no-show, defects, etc.?

Emergency

• If these speakers have any medical conditions that we must be prepared for?
• Will the speaker asked a to take part in crisis management, such as exit position announcements, participant sign-in manifest, etc.?
• As speaker of the communication protocols in the case a crisis will be advised as to report the call to security incidents related to all media inquiries official spokesperson, etc.?

Health Security

• If the room capacity for this session accommodate the expected attendance?
• If demand exceeds the capacity, as we will control access and space for those turned away?
• If a block device, or activities in this session will leave?
• Are all potentially hazardous materials, supplies, or equipment used in this session, and if so, how are they controlled be?
• If all the participatory activities in this session, can lead to injury or disease to take place?

Insurance

• Is this covered speakers participating in the conference in our current insurance?
• If the loss or damage covered by this lectern equipment under our current policy?
• If this presentation do not need special liability insurance?
• If this meeting request, signed the waiver of compensation to the participants?

Legal

• Will we sign a contract for lecturers their appearance at the conference and, if so, what will be, it must contain?
• What consent approvals we will need to capture (audio and / or video) of the speaker session (s) and make these for sale or download?
• What consent Approvals (implicit or explicit) we need to take photos, the speakers and / or audience for print and electronic promotional materials and publications?
• Are there any Waivers in connection with these speakers and their presentation needs?

Security

• Will security staff needed to be controlled access to this meeting?
• Will security staff needed to be wary all the devices or materials used in this session?
• Will security personnel needed to ensure the safety and welfare of these to protect the speaker?
• If this Speakers will be providing his / her personal protection of persons, eg, Secret Service, bodyguards, etc.?
• These speakers will include the appearance of any special security protocols, such as canine sweep room check bag and walk-through magnetometer, identification and / or background checks, etc.?

Gautam KOPPALA,

POME AUTHOR

About the Author

GAUTAM KOPPALA, With over ten years, track record of successful leadership, excellent results through strategic skills in driving revenue and profit growth. Demonstrated ability to identify and trouble shoot critical issues impacting productivity, cost, distribution, marketing, Strategic positioning, sales and financial operations, with innate ability to build and maintain strong client relationships in operations. Expert in distilling and managing processes, enhancing internal structures, and promoting multi-skilled team competencies via nurturing mentorship and inspirational leadership. Engagements have spanned operational, strategic, technological and change management roles. Academically, I am a cum laude graduate with a Bachelor of Technology degree in Electrical and Electronics Engineering (B-Tech E.E.E.) and a post graduate in Masters in Human Resources Management (M.H.R.M.) and Masters of Foreign Trade (M.F.T.). As you will see my Post Graduation's were been studied part-time, as well as working full-time as an Engineer. I feel that this demonstrates my ability to maintain dedication, motivation and enthusiasm for a project management over a long period of time. In addition, balancing full-time work with study has perfected my time-management and organizational skills. I believe that my college degrees and gamut certifications in combination with my extensive broad-based work experience along with my drive, resourcefulness and determination, would make me an excellent candidate for a senior management position with any company. Highlights of my background include Operations related Commercial, Supply chain, Sales with a magnificent experience in Project management, technically oriented towards Automation and Security Systems in Industrial and Building sectors. Presently, writing a book on Projects and Operations Management (comprise of 12 volumes, 6K pages), and awaited for the reputed publications. These books can be checked in Google books and scribd websites too.

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